Wednesday, January 6, 2010

Is there is a way for me to edit a large amount of footnotes at one time on Microsoft Word 2003?

I am a member of a digital library project, and we are transcribing a large document with over 300 footnotes attached. We have needed to changes these footnotes into regular text so that the document can be read by our computer program. (However, the footnote number itself stays, for instance: [1] (footnote text here...) However, we would like to renumber each footnote at once. Is this still possible, when all the footnotes have been changed to regular text? Any help would be much appreciated.Is there is a way for me to edit a large amount of footnotes at one time on Microsoft Word 2003?
Assuming that when you say ';all the footnotes have been changed to regular text'; you mean they are no longer footnotes, then there's nothing you can do but to go one by one inserting each footnote number then copying the text that you want is footnotes into the appropriate area at the bottom of each page. If they were still footnotes, and as long as the footnotes were inserted using Word's ';Insert, Reference, Footnote'; method, once you change the 1st number, the rest would change automatically.Is there is a way for me to edit a large amount of footnotes at one time on Microsoft Word 2003?
Yes it seems to be possible. I made a document with Footnotes and changed them to Normal text and was able to re-number them. Try it yourself on a mock document to be sure. To re-number them click on Insert - Footnotes and then on the Options button to choose the format you want. If any of the Footnote references (in the text) are deleted, the remaining footnotes will automatically re-number themselves.

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